Expression of Interest for repair, installation and upgrade of LAN infrastructure at MTG offices.

1. INTRODUCTION.

Moving the Goalposts (MTG) is a community-based organization committed to empowering girls and young women through football and other programs that promote gender equality, leadership, and social development.

MTG installed and commissioned a robust LAN/WAN infrastructure which enabled seamlines communication with our partners and access to locally networked resources.

However, with need to scale up, increase in working spaces and more need for higher internet speed connection, the existing setup proved to be ineffective and requires an upgrade to ensure the office premises utilizes fully the ISP bandwidth and local resources in scalable and secure manner. Therefore, MTG wishes to onboard a qualified contractor to carry out repairs, installation and upgrade of LAN infrastructure within MTG premises.

This document outlines the Terms of Reference (TOR) for the repairs, installation and upgrade of a comprehensive Local Area Network (LAN) infrastructure at Moving The Goalposts, Kilifi Offices. This project aims to provide secure, reliable, high-speed network connectivity to all users within the MTG premises, enabling seamless communication and data access.

 2. OBJECTIVES.

1. The primary objective is to deploy a high-performance, resilient network infrastructure that guarantees:

• Structured Cabling:Install a robust physical network highway to ensure high network speeds at the MTG premises ensuring neat termination and proper labelling.
• Zero Dead Spots: 100% wireless coverage in all designated workspaces.
• High Throughput Efficiency: Ensuring that wireless endpoints achieve at least 80% of the available ISP Internet bandwidth (up to the device’s hardware limit).
• Seamless Roaming: Users can move between offices without calls dropping or sessions disconnecting.

3. To implement a scalable and future-proof network design.
4. Implement network segmentation and security measures to ensure “guests” have no access to locally networked resources.

3.SCOPE OF WORK.

1. Site Survey and Assessment.

Conduct a thorough site survey of the MTG premises and the existing network infrastructure.  Assess the existing network capacity and identify potential bottlenecks. Identify optimal cable routing pathways and equipment placement.

Document all findings and recommendations in a detailed site survey report.

B. Structured Cabling.

Cable Standard: The contractor shall provide the supply and installation of Category 6A (Cat6A) UTP cabling at MTG premises to support 10Gbps speeds. Furthermore, the scope includes the remediation of the existing Cat6A UTP infrastructure, involving a comprehensive audit of all legacy runs. Faulty cables shall be re-terminated or replaced as needed.

Cable Management: Neat termination at patch panels and wall outlets, including proper labeling for easy troubleshooting.

Testing: Certification of all new copper nodes using a Fluke DTX/DSX Versiv or equivalent cable analyzer (Report to be submitted).

C. Switching Infrastructure

Power over Ethernet (PoE+): Deployment of PoE+ (802.3at) switches to power high-performance Access Points without separate power bricks.

Gigabit Throughput: Switches must support non-blocking Gigabit speeds (10/100/1000Mbps) on all ports, with 10G uplinks to the core router.

D. Wireless LAN (Wi-Fi).

The contractor must supply and install Enterprise-grade Access Points meeting the following specs:

• Able to handle high density and throughput.
• Radio Config: Dual-band (2.4GHz and 5GHz) capability.
• SSID Setup: Configuration of separate VLANs for “Staff” (Internal network) and “Guests” (Internet only).

4.TECHNICAL PERFORMANCE REQUIREMENTS.

The Contractor must adhere to these strict performance metrics:

1. Throughput Efficiency

The installed solution must demonstrate efficient bandwidth utilization.

Requirement: When tested with a Wi-Fi 6 compatible device within effective range of an AP, the download/upload speed results must reflect at least 80% of the actual bandwidth provided by the ISP at the gateway.

High speeds should also be replicated on cabled connection.

Example: If the ISP link is 100Mbps, a speed test over Wi-Fi must show at least 80Mbps.

II. Signal Coverage

Signal Strength: Minimum signal strength of -65 dBm must be achieved in all occupied areas (offices, boardroom, Library, Incubation Center, Makuti shade and gate).

5.IMPLEMENTATION METHODOLOGY.

The contractor must follow this process:

• Pre-Installation Survey: Map out the walls and interference sources, dead end-points, equipment’s to replace or upgrade. Site visit is mandatory. (the contractor should make their own plans and request access on the site for the survey)
• Predictive Modeling: Submit a heatmap simulation showing where APs will be placed to achieve the 80% coverage goal.
• Installation & Tuning: Physical installation, followed by “Channel Planning” (configuring APs to non-overlapping channels) to prevent self-interference.
• Post-Installation Validation: A physical survey to prove the dead-end points are sorted and dead Wi-Fi hotspots are gone.

6.USER ACCEPTANCE AND TESTING (UAT) % COMMISSIONING.

The contractor should resolve any identified issues and ensure the network is fully operational.

The project will be considered complete until the “Performance Verification Test” is signed off and completion certificate issued by the client.

7.DELIVERABLES.

1. Site survey report.
2. “As-Built” Report: Provide detailed documentation of the installed network infrastructure, including network diagrams, cable layouts, equipment configurations, and testing results.
3. Heatmap Report: Before and After screenshots of signal coverage.
4. Admin Training: Training internal staff on the new network infrastructure.
5. Maintenance plan.
6. 20 Patch codes- Cat 6-3M (10) and Cat 6-5M (10).

8.WARRANTY AND SLA.

• Hardware Warranty: Minimum 1-year manufacturer warranty on all devices.
• Workmanship Warranty: 6-months warranty on cabling and configuration.
• Support: 24-hour response time for critical network failures during the warranty period.

9.CONTRACTOR REQUIREMENTS.

The contractor must:

• Have proven experience in designing and installing LAN infrastructure.
• Possess qualified and certified technicians.
• Adhere to industry best practices and safety standards.
• Provide a warranty for the installed infrastructure.
• Be able to work within the client’s security guidelines and any necessary background checks.

10.CLIENT RESPONSIBILITIES.

The client will:

• Provide access to the MTG office units and existing network infrastructure.
• Provide necessary information and documentation.
• Designate a point of contact for the project.
• Review and approve deliverables on time.

11.COMMUNICATION.

Regular communication will be maintained between the client and the contractor throughout the project. Regular project meetings will be scheduled to discuss progress and address any issues.

12.APPLICATION PROCESS.

Interested Consultants shall provide a detailed application which includes.

1. Detailed company Profile (including contact information and completion certificates from three referees for similar works done.)
2. Detailed technical proposal including time plan (working days)
3. Financial proposal of all the costs related to the project.

Interested individuals/firms are invited to send their expression of interest to Moving the Goalposts Kilifi using the following email address:  humanresource@mtgk.org . clearly indicate “Expression of Interest-LAN Upgrade” on the email subject line. The application should be received before or not later than 20^th March 2026.