REQUEST FOR PROPOSALS: EXTERNAL AUDIT SERVICES.

Organizational Background
MTG is a pioneer in football for girls’ empowerment in Kenya’s Coast Region. Started in 2002 in Kilifi, the
women-led organization works towards a fair, just and inclusive world where girls’ and young women’s rights
are acknowledged, respected and realized. It employs a-rights based and sports (football) approach and focuses
primarily on education, sexual and reproductive health and rights, economic empowerment and leadership
development. By positively influencing and equipping communities to provide safe spaces and opportunities
for girls and young women, MTG contributes to the facilitation of girls to achieve their full potential. More
than nine thousand girls (aged 9 – 25 years) participate in MTG programming annually in Kilifi, Mombasa,
Kwale and Tana River counties.

Introduction

MTG invites proposals from qualified, experienced and reputable audit firms to provide independent audit
services (Interim and annual) for the year 2026-2028 in accordance with International Standards on Auditing
(ISA), the applicable financial reporting framework and relevant laws and regulations governing non
governmental organizations (NGOs) and/or community-based organizations (CBOs) in Kenya.
The external auditor will work under the direction of the Finance Manager and directly in collaboration with
the members of the Senior Management Team and the finance department team. The selected audit firm will
be expected to deliver high-quality audit services with professionalism, integrity, confidentiality, accuracy,
independence and technical expertise
This RFP is issued to obtain proposals from Interested audit firms demonstrating the following qualifications
and capabilities:

• Proven experience in delivering high-quality audit services to NGOs, CBOs and other not-for-profit organizations.
• In-depth knowledge of the governance, administration, financial management, operational procedures, internal controls and programme implementation requirements of organizations focusing on girls and young women.
• Demonstrable expertise in financial auditing, accounting, statutory compliance, and applicable financial reporting requirements for NGOs and/or CBOs in Kenya.
• A team of qualified and experienced audit professionals led by appropriately qualified partners, with the capacity to deliver quality audit reports and provide practical guidance on implementing audit recommendations.
• Evidence of valid legal registration, professional certification, years of operation, relevant experience, and a proven track record with previous clients.
• The ability to provide independent, objective, and reliable audit services at a competitive and transparent fee.

Purpose

The purpose of this audit is:

• Provide an independent audit opinion on the financial statements, including whether the applicable financial reporting framework has been appropriately applied and whether the financial statements present a true and fair view of the organization’s financial position and performance.
• Identify internal control weaknesses and other matters that are not material to the financial
  statements requiring management attention through a Management Letter, together with practical
  recommendations for corrective action.

Objectives

The objectives of the independent audit are:

1. Conduct the audit in accordance with International Standards on Auditing (ISA), applicable financial reporting standards and relevant Kenyan laws and regulatory requirements.
2. Review the organization’s financial statements and provide an independent opinion on their accuracy, completeness and fair presentation.
3. Conduct transaction testing and verify the existence, ownership, valuation, and proper recording of assets and liabilities, as considered necessary.
4. Obtain an understanding of the organization’s accounting systems and internal control environment and assess their adequacy, effectiveness and reliability.
5. Establish whether proper books of accounting have been maintained by the Organization.
6. Examine accounting records and supporting documentation to ascertain whether recorded transactions are adequately supported, accurately classified and properly authorized.
7. Assess the organization’s books of account and financial reports to determine whether they provide a true and fair view of its financial operations and position.
8. Verify whether expenditure has been incurred in accordance with donor grant agreements, approved budgets, organizational policies and applicable contractual requirements.
9. Evaluate the accounting and financial management systems to identify gaps, weaknesses and areas requiring improvement and assess the reliability of financial reporting.
10. Provide an independent audit opinion on the financial statements in accordance with the applicable financial reporting framework and ISA.
11. Assess compliance with applicable laws, regulations, statutory obligations, donor requirements, and other relevant governance and operational requirements.
12. Provide professional advice on tax matters, emerging regulatory and financial management issues and opportunities for strengthening organizational systems and procedures, including the accounting system.
13. Provide practical recommendations to address identified weaknesses and support improvements in financial accountability, internal controls and organizational efficiency.

Proposal Submission Requirements.
Interested audit firms are required to submit a comprehensive technical and financial proposal containing the
following information:

1.Cover Letter

A signed and dated cover letter summarizing the firm’s qualifications, relevant experience and suitability for
undertaking the proposed audit engagement.

2. Firm Profile and Audit Team

A profile of the audit firm, including its ownership structure, organizational capacity, years of operation,
relevant experience and key achievements.
The proposal should also include:

• Profiles of the partners and audit professionals proposed for the engagement.
• Identification of the engagement partner and the key contact person.
• A description of the roles and responsibilities of the proposed audit team.
• Curriculum vitae (CVs) of all key personnel who will undertake the audit, attached as appendices.

3. Legal Registration and Professional Compliance.

Copies of the firm’s registration and incorporation certificates, as applicable, indicating its legal status and
ownership details.
The firm should also provide evidence of valid registration, licensing and compliance with relevant
professional regulatory bodies and applicable local regulatory requirements.

4. Tax Compliance Documentation

Copies of the following documents, as applicable:

• Kenya Revenue Authority (KRA) Personal Identification Number (PIN) certificate.
• Value Added Tax (VAT) registration certificate, where applicable.
• Valid tax compliance certificate.
• Other relevant statutory compliance documents.

5. Audited Financial Statements of the Firm.

Copies of the audit firm’s audited financial statements for the two most recent financial years.

6. Client Testimonials and References.

Three testimonials or reference letters from clients who have engaged the firm for audit services within the
last two years.
Where possible, the references should indicate the nature of the services provided, the period of engagement,
and the client’s assessment of the firm’s performance.

7. Experience in Auditing Donor-Funded Organizations.

A summary of donors and donor-funded organizations whose financial statements the firm has audited.
The summary should, where applicable, identify the client organization, donor, nature of the engagement, and
period of service subject to confidentiality obligations.

8. Updates on Accounting Standards, Practices, and Legislation.

A statement explaining how the firm will keep MTG’s Finance Sub-Committee informed of changes in
accounting standards, auditing requirements, relevant legislation, tax obligations and financial management
best practices that may affect the organization.
The statement should describe the firm’s approach to communicating relevant changes and advising MTG on
any necessary adjustments to its policies, systems or procedures.

9. Independence and Objectivity.

A statement demonstrating how the firm will maintain independence, objectivity, confidentiality and
professional integrity throughout the engagement.
The statement should disclose any actual or potential conflicts of interest and explain the safeguards that will
be applied to ensure compliance with applicable ethical and professional requirements.

10. Technical Approach and Methodology.

A description of the proposed audit approach, methodology and work plan, including the proposed audit
procedures, risk assessment, transaction testing, reporting arrangements and quality assurance measures.
The proposal should also outline how the firm will communicate findings to management and support the
development of practical recommendations.

11. Financial Proposal and Fees.

A detailed financial proposal setting out the professional fees and all other costs associated with the
engagement.
The financial proposal should include:

• Professional audit fees.
• Applicable taxes, including VAT where applicable.
• Travel, accommodation, and other reimbursable expenses, where applicable.
• Any additional costs associated with the engagement.
• The proposed payment schedule and terms.
• The validity period of the quotation.
• Any assumptions, exclusions or other contractual conditions.
  All costs should be clearly itemized to enable MTG to assess the overall cost of the proposed services.

Proposal Submission
Firms and Individuals interested in offering a proposal for the work, to submit a PDF electronic copy of the
EOI directed to the Executive Director at humanresource@mtgk.org. Submissions must be received on or
before 5:00 pm local time on 26th October 2026. Ensure that the subject is clear with EOI – External
Auditor on the email subject.